Archives for September 2014

In an effort to maximize our outreach during this busy fall start up season, and to better meet the needs of our districts, we are offering a more robust webinar series.  Over the next few weeks, we are offering districts the opportunity to attend brief – 30 minutes or less – webinars on specific topics that will help with preparation for the school year.

Upcoming topics:

• Required Lumea Admin Items
• Running Student & Special Ed Rosters

These offerings are being updated regularly, so please be sure to check our Training and Events page frequently.

We are also pleased to announce that, as part of our webinar expansion, we will work with interested districts to create custom webinars to help meet training needs more effectively and efficiently.  We can host these webinars for select members of your staff that may need additional support or updates, and we can usually record these programs and provide them to you for use later.

If you are interested in a custom webinar, or information about pre-scheduled programs for later in the fall, please contact Steve Courter.

In order for MSB™ to seek reimbursement for your district, there are certain areas of Lumea™ that must be managed and updated by administrators on an ongoing basis. Below are items that are required to be completed/updated in order for us to submit claims. You may also access our Lumea Required Administrative Items document on our website.

Please have these areas of Lumea™ updated so that we can submit claims for your district:
User Management > User Details:

• Summary Tab: Requires Professional Oversight: Check this box for all service providers who require supervision and the electronic signature of their supervisor on Medicaid documentation
• Types Tab: Assign the appropriate State Approved Service Provider Type to all service providers in Lumea
• Credentials Tab: Add a record for the appropriate credentials for all service providers recording in Lumea

User Management > User Approval:

• User Approval: Approve users who will be utilizing Lumea and assign their Role when approving them (they can be changed later in the Roles Tab)

Student Management

• Adding Students: Add your entire special education student roster into Lumea
• Student’s Name: Use student’s full legal name
• School Name: Select the name of the school that the student is attending DOL: Enter a record each time the student’s District of Liability (“DOL”) changes to indicate which DOL should be receiving reimbursement Special Education Status: If the student is a special education student, select “Yes”
• Medicaid ID: Enter the student’s Medicaid number OK to bill Medicaid: Set toggle to “Yes” if you would like MSB to bill for the student (“no selection” also allows billing to be submitted)
• Gender: Select the appropriate gender of the student
• Exit Information: If the student has exited the district, change the student’s status to “Inactive” and add the exit date
• Parental Consent: If you choose to manage parental consent in Lumea, please enter the date of the one-time consent here
• Special Education Status: If the student is a special education student, select “Yes”

Student Identity Verification:

• Verify that the students that have been added by your service providers are students in your district receiving services and that the information is accurate

Calendar Management:

• Update district and school calendars with any non-school days (holidays, vacations, snow days) MassHealth imposes a strict 90 day billing deadline. If the above referenced fields are not completed, claims may withheld. If you would like to schedule a training, please contact Jen Surina at 800-618-3111 ext. 122 or jsurina@msbservices.com.