We’ve always allowed the activation of approved IEPs when they were printed, regardless of who printed them. This posed some issues because it was common for Case Managers to print an IEP once they received the email that it had been approved. Once the approved IEP was activated, it was removed from the approved IEP list under IEP Management. This meant it was off the radar of the administrator who was tasked with printing and mailing it home.
We have implemented several new permissions to give administrators more control over who receives IEP approval emails and who can activate approved IEPs. There is a new permission called “Allow Approved IEP Activation” that is on by default for all administrators. It may be checked for other roles, but it is unchecked by default. Under the Approve IEPs permission, there is a new permission called “Receive IEP Approval Emails”. This permission can only be set if the user has the Approve IEPs permission checked. Case Managers will still receive emails that their IEPs have been approved, but without the permission to activate the IEP, the IEP will remain in approved status, with an “APPROVED” watermark, if the Case manager prints it.
Please contact your Program Specialist for more details.