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Massachusetts School-Based Medicaid Calendar

Important Due Dates, Reminders, and Deadlines

Q1:  July through September
Q2:  October through December
Q3:  January through March
Q4:  April through June

July
5 – Special education student rosters due to EDMS[1]
5 – Student body rosters due to EDMS[1]
31 – Apr to June AAC data due to EDMS

August
1 – RMTS School Calendar due

September
1 – RMTS Q2 Participant List due

October
5 – Special Education student rosters due to EDMS[1]
5 – Student body rosters due to EDMS[1]
15 – All quarters for AAC; School-Based Claiming Deadline
31 – Jul to Sep AAC data to EDMS

November
23 – All Cost Report information due to EDMS[2]
30 – RMTS Q3 Participant List and Calendar due

December
31 – Cost Report due to State

January
5 – Special education student rosters due to EDMS
5 – Student body rosters due to EDMS[1]
31 – Oct to Dec data due to EDMS

March
1 – RMTS Q4 Participant List and Calendar due

April
5 – Special Education student rosters due to EDMS[1]
5 – Student body rosters due to EDMS[1]
30 – Jan to Mar AAC data due to EDMS

General
District Administrators should check the following in Lumea the first of each month:

  • User approval
  • Unposted sessions report
  • Service provider records report
  • Student eligibility verification

[1] This list should include those students who are enrolled in the LEA and those attending out of district schools when the LEA is financially responsible for the student except for regional schools and charter schools. If a student is attending a charter or regional school, only the charter or regional school is eligible to include that student in their Medicaid Eligibility Percentage calculation, and the public school district should not include any such student in their count.

[2] The Cost Report reflecting July 1, 20XX through June 30, 20XX is due December 31st.  We are requesting that all data be submitted to EDMS prior to Thanksgiving break to allow adequate time to compile and upload the data.  Required data includes salaries and district-paid benefits for RMTS Job Code 1 personnel, tuition itemized by ESE facility code, the Special Education Roster as of January 5 and a list of allowable direct medical costs, supplies, etc.

Our Services

EDMS™ is dedicated to partnering with your school district to meet the challenges of Medicaid Billing, special education administration and Section 504 management. Our focus is solving problems and providing industry leading solutions.

Contact us to learn more.

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